Microsoft Modern Workplace: Use Cases for your Business
Switching your business to Microsoft Modern Workplace is a chance to take advantage of a popular ecosystem that fulfils all your business needs. Firstly, Microsoft Modern Workplace isn’t a standalone product but a collection of products, including Microsoft 365 and Azure. Its breadth is partly what makes it one of the market leaders.
According to Microsoft, 365 alone boasted 345 million people, making it one of the most popular platforms in the world. But for all the talk of transitioning to the workplace of tomorrow, how is Microsoft Modern Workplace used within businesses?
Navigating Microsoft 365
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- Understanding Microsoft 365 subscriptions
- The untapped features
- Overview of Power platform
- Cybersecurity defence features
- Introduction to Copilot
How can a business make the most out of Microsoft Modern Workplace?
Modern Workplace isn’t going to change your business overnight. It’s a tool; your mileage depends on how you deploy it and the solutions within it. Before discussing use cases, here’s how businesses can lay the foundations of success:
Assess Your Needs – Modern Workplace has 200+ applications across nearly two dozen categories. Determine your needs and which tools can transform your business.
Determine Current Readiness – Examine your IT infrastructure and decide whether you’re ready to migrate to Microsoft’s public cloud-based ecosystem.
Set Your KPIs – Where’s the line between success and failure? Decide what you hope to achieve by making yourself a Modern Workplace.
Prepare to Migrate – Team up with a cloud migration partner, like Matrix247, to make the transition a breeze. Our team plugs into yours from day one, enabling us to provide swift and effective services.
Monitor – Monitor your success. Whether that’s defined by productivity, cost, employee satisfaction, or anything else, it’s up to you.
Making the most of the Modern Workplace looks different for everybody. What matters is how you plan and execute your move.
How a modern workplace can support employees
Modern Workplace is designed to benefit your employees as much as your business. Adopting this platform as your go-to is a proven way of increasing employee satisfaction.
So, how does it support your employees?
- Deploy automation to eliminate repetitive tasks.
- Access work from anywhere from any device.
- Streamline collaboration through communication tools.
- Make better use of their time.
Ultimately, Microsoft Modern Workplace is designed to facilitate collaboration and efficiency through technology. It embraces flexible working and lets employees spend more time on creativity instead of meaningless repetition.
Common use cases of the Microsoft Modern Workplace
How can Microsoft Modern Workplace revolutionise how you do business?
Analysing different use cases can help you decide whether to migrate to a smarter solution. Let’s run through the different elements of this ecosystem and how real-world businesses leverage them.
Microsoft 365 Suite
Microsoft 365 is the staple of the Modern Workplace. It consists of tools like Word, Excel, Outlook and PowerPoint. These are the foundations of Microsoft’s offerings, and modern cloud integration enables collaboration and version control from anywhere.
Countless well-known companies use 365 to create presentations, web content and spreadsheets. These include Air France, Porsche and PayPal. Additionally, constant availability via the cloud enables workers to share, create and edit from anywhere.
Microsoft Teams
Microsoft Teams is the central collaboration tool of Microsoft’s ecosystem. Teams enable employees to collaborate through real-time messaging, video meetings, file sharing and integration with tools like the 365 suite.
One of our legal clients, the North West UK-based law firm Winder Taylor Smith Solicitors, wanted to streamline their workflows and take advantage of cost savings. We helped them migrate to Microsoft Modern Workplace, allowing their team to reduce the number of emails, share screens during client calls, and make conversations simpler to track.
Our full case study on the optimisation of Winder Taylor Smith Solicitors is available and explains our Managed IT services further.
SharePoint Online
SharePoint Online helps teams build websites, share documents and manage workflows. SharePoint aims to provide frictionless data exchange throughout companies, large and small.
Coca-Cola is one example of a company using SharePoint to cross borders and streamline its global operations. It is Coca-Cola’s primary platform for cross-functional teams to collaborate on different initiatives. This has the benefit of ensuring consistency and transparency while keeping everyone on the same page.
Microsoft Azure
The Azure storage platform is Microsoft’s cloud storage solution for data storage. Its main aspects are that it is hugely scalable, durable and secure, allowing businesses to remain compliant with relevant data security standards. It also has access to 365’s resources.
Several storage options exist within Azure, including Blob, File and Table. For example, companies can take unstructured data produced by consumers and overcome the problem of deploying different database systems for different data types. Azure Blob stores these binary large objects in simple “containers.”
Global shipping company Maersk deepened its relationship with Microsoft to accelerate its collaboration processes while generating value for its customers. One move was to make Microsoft Azure its primary strategic cloud platform.
Maersk could build scalable platforms to support organic and inorganic growth by adopting Azure. Additionally, state-of-the-art data analytics and machine learning tools gave the shipping company deeper insights to inform its future strategy.
Microsoft Enterprise Mobility + Security (EMS)
EMS is a suite of security and management tools from the 365 suite. It offers several features for managing various mobile devices and their applications and provides advanced security features to safeguard companies and devices.
For example, EMS can manage Bring-Your-Own-Device (BYOD) policies for both office and remote workers. With as many as 67% of employees using their personal devices for work, EMS can prevent scams and contain corporate data.
Power Platform
Power Platform is a set of tools and services for organisations looking to drive their digital transformations. The overall Power Platform consists of four distinct tools designed for teams looking to:
- Automate workflows
- Analyse data
- Create custom applications
- Build smarter chatbots
The pivotal advantage of adopting the Power Platform is that these are all low-code or no-code tools, reducing the need for teams of developers and coders to spend months on building brand-new applications.
One example of a company that uses the Power Platform is Accenture, a global consulting agency that does business in more than 120 countries. They realised their central IT division couldn’t cope with demand, so Accenture democratised a low-code platform to allow citizen developers to solve their own problems.
It resulted in more than 50k citizen developers emerging from its Center of Excellence (CoE) and has cut their IT demand for short-term apps by 30%. This has freed up its skilled teams to focus on more complex projects.
Working with Matrix247 to implement Microsoft Modern Workplace
Microsoft Modern Workplace has been a game-changer for businesses across industries and the world. Its ever-expanding product range empowers businesses to meet their needs and challenges within the same ecosystem. However, some companies may fear what the transition to cloud-based services entails.
At Matrix247, we’re proud to support our customers in planning, managing and deploying cloud migrations. Let us take the reins and move your company into the Microsoft ecosystem using a plan designed around you. To learn more about our managed IT services, contact us today.
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