Document Management Solutions
With hybrid agile working models here to stay, we’re here to help your organisations transition to a paperless office.
Transforming your business
As we excel into a more a digital workplace, automating timely processes to increase efficiency is at the forefront of the transition. This is where a Document Managent Solution (DMS) comes into play.
A document management solution is a system used to receive, track, manage and store documents. It revolutuonises the world of print, reduces paper, and helps organisations manage documents in a more secure, efficient way.
Our solution eliminates typically mundane tasks, such as searching office drawers, cupboards and files for your documents and converting electronic files; you can keep track of each document revision, making sure the latest version is always at hand.
One secure, centralised hub, for every document that passes through your orgaisation. Any file be found in a matter of seconds with the easy-to-use search function, and accessed on any device.
- Save physical space and money – Traditional printing and document methods involve hoarding important documents and files. This in turn takes up a significant amount of space, increases expenses on paper and has no option to retrieve a file within seconds. Document Management can transform the workplace, taking up 0 space, whilst reducing paper and printing cost.
- Improved regulatory compliance – Organisations can take advantage of our solution to improve compliance regulatory requirements. Our solution provides a full time-stamped audit trail of user and system activity. Document Manager’s retention module helps with records management and compliance with GDPR.
- Improved security – benefit from permission-based document access control. Confidential documents containing personal data are captured electronically upon receipt and stored centrally in a secure repository. Electronic capture eliminates the risk of document loss, interference or damage, while Document manager ensures information is only made available on a controlled basis via audited channels.
Speak to our document management and digital print experts today
Call our team and you’ll speak to someone who really understands our products and can talk you through the solutions that will be best for your organisation.
A named and dedicated account manager will be allocated to you, and provide a consultative approach to help find the right solution for your organisation.
Call us on 0345 3620 247 or, alternatively fill in the form and we can call you back.
Digital Scanning & Storage
Living in a hybrid world of paper and electronic information without a unified view of your information, you and your employees can spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.
Through a combination of Matrix247’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, Matrix247’s Document Scanning and Digital Storage services enable you to take the first step on your digital transformation journey. If required, your organisation can have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail so you can access this securely online.
Our archive storage services are bespoke for each client, and can accommodate storage requests from a single box through to thousands. Our secure archive storage will save you money and reduce operational costs, as your staff will only need to request the box or files they need.
- Save Money – Store your files in our secure facility where you’ll have simple, quick access when you need it. Your expensive office space can be used for your business, rather than a place to keep dusty boxes.
- Convenience – When you request documents, we’ll normally deliver them to you the next day – same day service is also available.
- Scanning – We can scan and email/fax back your documents allowing you even swifter access to your documents.
- Shredding Schedule – A secure destruction policy for your documents – you’ll only store files you need to keep, saving you money.
- Compliant – GDPR compliant, documents are stored safely in a secure warehouse.
- Tracked – Online software tracking, from desk-to-desk to storage.
With storage capabilities in secure storage warehouses in Manchester and Birmingham, collection and retrieval is available, even on the same day!
Exclusive, huge savings
with the Matrix247 Reward4Loyalty Scheme
Loyalty matters. We pride ourselves in our decade (or longer) relationships, helping single-site organisations transition to multiple locations over the years, very simply, very effectively and very flexibly by implementing a well thought out joint ICT strategy.
That’s why we introduced our Reward4Loyalty Scheme. We offer a hugely attractive plan for clients that deploy a combination of services, guaranteeing YOU the lowest possible investment and ongoing operating costs for your firm.
0345 3620 247
Our document shredding service not only ensures all of the information on your paperwork is securely destroyed, but the paper will be recycled, too!