Microsoft Modern Workplace: Simple Guide

Microsoft’s Modern Workplace is the ultimate integrated suite of cloud-based productivity and collaboration tools designed to enhance workplace efficiency and enable seamless remote working. To put it simply, it’s also just another way of saying you have the full range of Microsoft 365 products.

It’s an exciting time for businesses as there are many opportunities to improve processes and implement technologies to make the most of the modern workplace. It doesn’t have to be a headache; having the right tools can lead to increased profitability, more engaged employees, and a more agile business. 

If your business is looking for an IT provider to help you make this transition, contact us today and we will be happy to help.

Plan your Microsoft Modern Workplace transition

What is Microsoft Modern Workplace?


Microsoft Modern Workplace is basically the entire suite of Microsoft 365 tools and technologies designed to improve collaboration and communication in the modern workplace.

It includes products such as Microsoft Teams, Office 365, Sharepoint and OneDrive, which allows employees to work remotely and access work-related resources from anywhere. This results in increased productivity and efficiency for many businesses across the UK.

What is included in the Microsoft Modern Workplace Package?


Microsoft Modern Workplace provides businesses with access to a suite of Microsoft applications to streamline day-to-day tasks and improve efficiency. 

 

By leveraging Microsoft Office 365, you’ll get access to popular tools like Word, Excel, PowerPoint and Outlook. This enables employees to create, edit and collaborate on documents and presentations with ease. Additionally, Microsoft’s Sharepoint & OneDrive provides secure file storage and sharing, allowing you to manage and access important files from anywhere on any device and enabling collaborative projects in a secure environment.

 

There’s a large number of apps within Microsoft Modern Workplace, many that are accessible on a ‘basic’ licence, and others that are available to purchase as singular add-ons or offer premium options for additional features. There’s not much you won’t find within this suite of apps. 

 

You can think of it as a digital transformation of the traditional office space, where cloud services, advanced security, and modern devices come together to create a seamless work experience.

 

Automation within Microsoft Modern Workplace


By automating repetitive tasks, you can optimise the way your employees use their time improving productivity and efficiency

By using Microsoft’s intelligent cloud-based applications such as Power Automate and Power BI, which are available if you have a Business Premium license, businesses can create custom workflows and automated processes to increase efficiency and free up valuable time for employees.

These tools allow tasks to be automated such as data entry, document approvals, and reminders, which can be triggered by specific events or conditions, saving time and reducing the risk of manual errors.

With Power Automate, you can automatically move data between systems, carry out complicated workflows and even control processes natively on your PC with programmes such as Excel, Word, Teams etc. For example, imagine you receive a lot of emails with attachments and you want to save these attachments to a SharePoint folder. You can create a Power Automate flow that automatically does this for you, following the steps below:

 

  1. Trigger: The flow starts whenever a new email arrives in your inbox.

     

  2. Action: Power Automate checks if the email has an attachment.

     

  3. Condition: If the email contains an attachment, the flow continues; if not, it ends.

     

  4. Action: The attachment is saved to a specified folder in SharePoint.

     

  5. Notification: Optionally, you can set up a notification to let you know that a new file has been saved, e.g. to your email, or a teams notification.

     

 

However, Power Automate can handle much more complex scenarios involving multiple conditions, actions, and integrations with other services. For instance, you could set up a flow that integrates with Microsoft Forms to process survey responses, or one that connects to Microsoft To Do to manage tasks based on email content.

How secure Is Microsoft Modern Workplace?


The Microsoft Modern Workplace platform includes built-in security features such as encryption, multi-factor authentication, and threat protection, ensuring that all sensitive data is protected against cyber threats.

Microsoft Intune is also available for an additional layer of protection which enhances the security of devices and data. 

With Intune, businesses can monitor and manage the security of all devices, including laptops, smartphones, and tablets, ensuring that only trusted devices have access to sensitive data.

Intune also allows for enforced security policies and managed software updates, reducing the risk of security threats. Furthermore, Intune provides real-time monitoring and reporting, allowing you to quickly detect and respond to any security incidents. By using Intune, data and devices can be protected from cyber threats and ensure compliance with industry regulations, such as GDPR.

Microsoft Modern Workplace is essential for businesses as it supports the changing nature of work, enabling remote work and distributed teams while maintaining collaboration and productivity. It also offers enhanced security and compliance features to protect business data, reduce costs and stay competitive in today’s rapidly changing business landscape.

Compatible with all devices
 

Microsoft Modern Workplace is designed to be compatible with a wide range of devices including desktops, smartphones, and tablets. The compatibility provides numerous benefits for businesses, as it enables employees to work from any location and on any device of their choice. This can enhance productivity and collaboration with clients and colleagues from any location at any time.

Additionally, the compatibility of Microsoft Workplace with all devices allows you to maximise your investment ensuring that you can take advantage of the latest features and updates without having to worry about compatibility issues. This helps you to stay ahead of the curve, improving competitiveness and business growth.

Scalable 

Microsoft Modern Workplace is designed to be scalable, so it can easily adapt to the changing needs of businesses. This is a key benefit for many modern workplaces in today’s world, particularly those that are planning for growth. With Microsoft Modern Workplace, users/employees can be added or removed quickly and easily, without the need for technical configurations assisting budget planning and costs as you only pay for what you need when you need it.

 Business Continuity 

Due to Microsoft Modern Workplace being built on top of cloud computing, all data stored in the cloud can be accessed from anywhere with an internet connection. This means that in the case of a disaster, your business data is stored securely and can still be accessed from another location.

With the cloud redundancy feature of Microsoft Modern Workplace, multiple copies of all data are stored across multiple data centres, ensuring that even if one data centre is impacted, another can take over and keep your business running seamlessly. This approach to data storage supports business continuity,  a key element in business disaster recovery strategies, ensuring you can continue to support clients with minimal disruption.

Full Access to Microsoft365 Applications

  • Teams
  • OneDrive
  • Office365

Enhanced Security

  • Multi-factor access 
  • Protection against 90% of identity attacks 
  • Secure personal devices

Reduce Costs

  • Saving staff and management time through automation
  • Pay for what you need 
  • Reduce traditional hardware costs

Remote Working

  • Employees can access and work from anywhere
  • Improve collaboration & communication
  • Increase productivity 

Why migrate to Microsoft Modern Workplace with Matrix247


Not only are we Microsoft Modern Workplace partners, we’re in the top 1% of Microsoft providers globally, specialists in consulting and implementing a tailored suite of programmes that meet your business needs. 
 

This is why we have delivered to over 4000 users, across all industries so far.

Accompanied by our commitment to excellent customer service, we offer a more flexible, scalable approach to delivering Microsoft Modern Workplace, which ultimately ensures a cost-efficient, seamless migration for your organisation.

Most importantly, we can help you create a future-proof, innovative IT & Communications strategy to deliver results and drive success.

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